How to do Bulk Upload in AIR?

Important: 

1. Prepare your sheet in accordance with the template provided at the bottom of this page.

Email - ensure that the email used is the same as one in the system.

Vaccination Type - match the naming conventions used in the system with that in the sheet you are about to upload.

Accept New Record - put True when individual has been already registered in AIR, otherwise, enter False.

Note: If you are putting records of staff that are all registered to AIR, you do not need to fill in each row. Just leave it all blank.

Accept New Individual - put True when individual is a new user to AIR, otherwise, enter False.

Note: If you are putting records of staff that are all new to AIR, you do not need to fill in each row. Just leave it all blank.

Below is a sample of a sheet that you can upload wherein the staff are all registered to AIR and columns for Accept New Record/New Individual are empty.

Provider Type - select from these choices: I performed this encounter/Another provider performed this encounter in Australia/This encounter was performed overseas.

Provider Number - Note: this column is a required one though you will leave this empty, that means still necessary to put in the sheet even if you will not enter anything in here. 

Put information in this field if the "Another provided performed this encounter in Australia" is selected under Provider Type. You will not be able to save it if it is not entered.

Date of Service - date when vaccination was administered.

Dose - required field.

Batch - required for Flu and Covid-19 vaccines administered from March 1, 2021.

 - required for the rest of AIR vaccinations given from July 1, 2021.

Serial Number - not required, but if provided, should follow the format.

Step 1: Go to Onboarding from your dashboard.

Step 2: Click the plus button under the label Onboarding. When you hover, says Bulk Upload.

Step 3: Click AIR Immunisation tab from left navigation bar. Choose your file and hit upload button.

Step 4: Match the excel headers with the column on the right. Press Upload button once done.

Step 5: The system will look for errors. It will turn to red when something is wrong. From our example below, there is no issue so we can proceed. But in case you encounter error, just click it and edit from there. 

In the Accept New Record and Accept New Individuals section at the bottom, just leave it set to No if you want to see the detailed results in the transmission page after submission.

Click Looks good, Upload Now button.

Step 6: You will be directed to the AIR Transmission Result page. It will take a short while for the transmission.

For smaller screen, the results will be shown as:

There would be a plus sign for each record before the date and you need to click it for the result to show.

If there is something wrong and your action is required, simply click the email address. You will be directed to the AIR page of that individual. You can edit the record or personal information depending on the error message.