OnePassport Comply makes it easy for employers to gather employment band related information of workers that will help in managing their pay.
To do this, Admin needs to set up first the form for the workers to fill-out.
1. Prepare the criteria and categories if applicable.
2. Prepare the different employment bands existing in your organisation. e.g. Grade 1, Grade 2.
3. Create the questions related to the criteria.
When you're done with the requirements, you can start the generation of the employment band form.
Here are the instructions:
Step 1: From the Comply Dashboard, click Settings.
Step 2: Go to Employment Bands Module under Record Setup.
Step 3: Create criteria by clicking the note icon (when hovered on shows Criteria).
Step 4: In the Criteria page, press the plus button to start adding criteria. From the picture below, you can see examples of criteria that has been added in the list.
Step 5: Enter criteria in the Name field and click Save.
Category is optional. This is made available in case you want to organise the criteria. Should you want this one, it is recommended to enter it first before the criteria. The button can be found in the Criteria section.
In the Criteria Categories, click the plus button to add category. From the picture here, a list of categories has been made already.
Step 6: After you are done with the categories and criteria, you can now add the different employment bands that will be attached to the criteria. On the Employment Bands page, click the plus button to add one.
Step 7: Enter value for employment band. Then choose the criteria related to it. You can select specific criteria and/or one from the group (either one of each criteria will be selected by the worker and will still yield same result). Just press the plus buttons to add.
As an example, for Grade 1, we are choosing a combination of specific plus one from the group. Grade 1 would have Master's Degree, 2-4 Years of work experience and either one from the Academic Activity.
You will see the list of employment bands on the table after saving. You can edit or archive the values.
Step 8: When you finish setting up the employment bands, you can now create the questions. On the Employment Bands page, click the middle button to start adding.
Step 9: Press the plus button to add question. In the Add Question section, put the question in the space provided (name field) and select the options related to it that should be shown in the form.
Step 10: After entering all the criteria, employment bands and questions, you are now ready to create the form. Go to Employment Self-Service Module in Settings.
Step 11: You will land into the Employment Self-Service Forms Page. Click the + button under the heading.
Step 12: Select Employment Band from the drop down. Then press Add.
Step 13: Enter name of form. Add question thru the drop down. You can add another question by clicking the plus button on the side. If you want to delete the question field, just click the (-) button. You may also drag and drop the question fields in the order you want. Click save.
The saved Employment Band form should appear in the Employment Self-Service Forms table. The link can be copied and shared for others to fill out.
Note: The worker should be in the system already or should have submitted the Self-Onboarding form in order for the worker to access the form. There is a verification process before answering the form, hence, Name and email address are to be provided. In this case, the values should be the same as the ones saved in the system.
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