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Immunisation Bulk Upload

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Important: Make sure you have completed filling in the details in your immunisation spreadsheet. The sample is given in this picture. The fields in red shade are the required ones and the rest are optional. 

The required fields are: Email, Vaccination Type, Country, Date Administered (or Date Signed for records with Medical Contraindication or Declined Status), Status, Consent, Dose and Result.

1. Email - ensure that the email used is the same as one in the system.

2. Vaccination Type - check for the vaccination labels existing in the system to match the one in your sheet ( see Settings -> Immunisation Settings).

3. Country - required field.

4. Date Administered - date when vaccination was administered (with format dd/mm/yyyy or dd/mmm/yyyy).

5. Status - required field (Valid/Medical Contraindication/Declined). 

6. Consent - required field (Yes/No).

7. Dose - Dose 1/Dose 2/Dose 3/Dose 4/Dose 5 (header still required if Serology record is to be uploaded)

8. Result - required to include this field in the sheet but not mandatory to fill in since not related to Immunisation. (An update made effective 26 Oct 2023).

 

Other fields but not mandatory:

1. Provider - where vaccination was administered.

2. Due Date - date when vaccination is due (dd/mm/yyyy or dd/mmm/yyyy).

3. Batch No. - not required here but mandatory when submitting to AIR.

4. Evidence - Yes/No.

5. Notes - any comment or remark.

 

Download an Immunisation Bulk Upload template at the bottom of this page.

 

You can watch the video of the process here. 

00:00: 00:02: 00:05: 00:08: 00:11: 00:14: 00:17: 00:20: 00:23: 00:26: 00:29:

 

Here are the detailed steps for Immunisation Bulk Upload:

Step 1: Log in to your account. You will be redirected to the dashboard.

Bulk Uploading.
Step 2:  Click on Onboarding from the dashboard or sidebar.
Click on Onboarding.

 

Step 3: Click on Bulk Upload.

Click on Bulk Upload.

Step 4: Look for Immunisation Bulk Upload from the Upload Type dropdown. Select it. 

Look for Immunisation Bulk Upload from the navigation bar at the left. Click it.
Step 5: Easily upload a file by selecting it or simply drag and drop it into the designated area.
Click Submit once done.
Step 6: Match the Excel headers to the columns. Click the Submit button when done.
Match the excel headers to the columns.

Step 7: After the system reviews your Excel file, it will display any errors detected will be displayed as follows (highlighted in red). 

After the system checks your excel file, it will show errors it can find like below.
Step 8: When you encounter boxes in red, simply click and update that specific record. After editing the Information just simply click the small check button.
Click on Submit.
When you encounter boxes in red, simply click and update that specific record. After editing the Information just simply click the small check button.

Step 9: After Clicking Submit, there's going to be a pop-up Message.

Click on Close.

After Clicking Submit, there's going to be a pop-up Message.

Step 10: Upon clicking the 'Close' button on the pop-up message, you will seamlessly be redirected to the 'Onboarding Results' page. Here, you can check if the upload is successful or not.

Upon clicking the 'Close' button on the pop-up message, you will seamlessly be redirected to the 'Onboarding Results' page.

Next: Uploading Serology Records in Bulk

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