Provided here are the steps for OnePassport Management System users to submit worker's immunisation records to AIR.
1. Prepare your sheet in accordance with the template provided at the bottom of this page.
Email - ensure that the email used is the same as one in the system.
Vaccination Type - match the naming conventions used in the system with that in the sheet you are about to upload.
Accept New Record - put True when individual has been already registered in AIR, otherwise, enter False.
Note: If you are putting records of staff that are all registered to AIR, you do not need to fill in each row. Just leave it all blank.
Accept New Individual - put True when individual is a new user to AIR, otherwise, enter False.
Note: If you are putting records of staff that are all new to AIR, you do not need to fill in each row. Just leave it all blank.
Below is a sample of a sheet that you can upload wherein the staff are all registered to AIR and columns for Accept New Record/New Individual are empty.
Provider Type - select from these choices: I performed this encounter/Another provider performed this encounter in Australia/This encounter was performed overseas.
Provider Number - Note: this column is a required one though you will leave this empty, that means still necessary to put in the sheet even if you will not enter anything in here.
Put information in this field if the "Another provided performed this encounter in Australia" is selected under Provider Type. You will not be able to save it if it is not entered.
Country - required only when Provider Type is "This encounter was performed overseas:
Date of Service - date when vaccination was administered.
Dose - required field.
Batch - required for Flu and Covid-19 vaccines administered from March 1, 2021.
- required for the rest of AIR vaccinations given from July 1, 2021.
Serial Number - not required, but if provided, should follow the format.
Here is a video on how to do the process.
Here are the comprehensive, sequential guidelines provided for your reference.
AIR Bulk Upload/Transmission
Step 1: Go to Onboarding from your dashboard or sidebar.
Step 2: Click on Bulk Upload.
Step 3: Select AIR Immunisation Transmission from Upload Type.
Step 4: Click on Upload a file or drag and drop. Select the file to upload.
Press Submit once done.
Step 5: In the mapping stage, map the columns of your Excel sheet to that in the system. When completed, click the Submit button.
Step 6: The system will look for errors. It will turn red when something is wrong. From our example below, there is no issue so we can proceed. But in case you encounter an error, just click it and edit from there.
In the Accept New Record and Accept New Individuals section at the bottom, just leave it set to No if you want to see the detailed results on the transmission page after submission.
Note: If you want the records to be also saved in the system (in the Asset's Profile), tick the box "Save Immunisation Record/s to Comply".
Click the Submit button if everything is good to be uploaded.
Step 7: A pop-up message confirming bulk upload is on queue. Click the Close button.
Step 8: You will be redirected to the AIR Onboarding Result page. It will be on "Pending" Status but will eventually turn to Successful once it is processed by the system.
Step 9: You can click the email address to go to the View Result page and view the specific transactions and their status (if Successful or Action Needed).